Learning Tracks

Whatever your nomenclature — Learning Path, Learning Development Plan, or Learning Tracks, your employees need to have a clear track to run on. In the classical sense, a learning track is a collection of recommended or required training. In Prolaera you can easily create a learning track, assign it to your employees, and manage their progress.  

Create and Publish Track

To create a new Learning Track follow these quick steps:  

1. Navigate to the Admin panel on the left and click Learning Tracks then Add A Track

2. On the next page, fill out the learning track info and click Create. A draft will then be available in your learning track library to edit. We recommend leaving the Suppress Emails switch as-is at this point until you are ready to publish (toggled on by default).

Please note: Users added to a learning track in draft status will not receive an email notification. Please publish your learning track before adding employees to insure notification deliverability.

3. Click on the Content tab > Add Content to add the desired courses to your learning track. Notice, you can add any type of content available in your Prolaera course library from activity and self-study to a group-live or group-internet event, then drag the tiles up or down to change the order of your content. 

4. When you are ready to publish the learning track, feel free to switch off Suppress Emails and click Save. Navigate back to the Manage Learning Tracks page, click the drop-down to manage your learning track, and select Publish.

Assign and Track Progress

Once your Learning Track has been created and published, you're ready to assign it to team members:

1. Click +Users to select employees. You can search by email, name, department, custom field, etc and and multi-select users, then click Add Selected. Below are a few tips on this process:

• Once the selected employees have been assigned to a published learning track, they will automatically receive email notification of their new assignment (see email example in #2 below).
• To assign a learning track to a group, use the Upload tool in the center of the employee selection window. The CSV column headers should be: ‘email’, ‘due_date’, and you may download an example file to fill out and upload. 
• Note: The CSV tool is case-sensitive, and the email addresses in the file must be in lower case.

2. Assigned users will receive an email similar to the example below: 

If a scheduled event is included in the Learning Track, employees will be able to select from the available dates as shown below.

You may customize the default "User Has Been Assigned a Learning Track" email in Settings > Email Settings. To learn how to further customize communication sent from Prolaera, please refer to How to Use Text Variables in Emails.

3. To track each employee's progress, navigate back to the learning track to see how they are doing on each course. Click the arrow (>) on the left side of each user to open and view the status on each of the courses assigned.

Remove a Track

Remove a user from a learning track that no longer applies to them by selecting the checkbox next to the user's email address, then click the Manage dropdown and select Remove.

In addition, you may bulk remove selected users from a learning track. To do this, select the header checkbox, adjust the selected users as needed, and click Remove Selected (#).